Job Opening for Senior Accountant in Midtown Family Services (1275 S Winchester Blvd Ste G, San Jose, CA 95128)

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Job Category : Accountant
Company Name: Midtown Family Services
Position Name: Senior Accountant
Location : 1275 S Winchester Blvd Ste G, San Jose, CA 95128
Job Description : Overview: Reporting to the executive director, but also being responsive to requests for information from chair of the board of directors, the Senior Accountant will be responsible for overseeing the financial functions of Midtown Family Services. Financial lead will be supported by, and must provide guidance to, a 1FTE service coordinator splitting her time 40/60 between assisting reentry services case managers and clients and assistance to the Senior Accountant with the purchasing and payroll functions of accounting.Specific Job Tasks include, but are not limited to: Providing guidance and support to employees performing financial functions for grants they are responsible for including purchasing goods and services, allocating service hours, forecasting, and reporting;Overseeing accounts payable, payroll, expense reporting, and other disbursement processes, insuring timely, accurate, payments;Training new employees on entering work, vacation, and sick hours;Insuring donors receive timely receipts for donations and funds donated are applied to programs as donors request;Fully closing books for each month by noon of the second Friday of the following month;Following close of books each month, preparing budget vs actual variance reports for each funding area for review by staff, then convening meetings with staff to discuss significant variances;Preparing monthly and yearly statement of financial activities for the Board of Directors including forecasts of cash flows;Preparing invoices for grants and contracts that require such;Preparing annual budget process in collaboration with executive director, other staff, and board of directors;Preparing annual ACA reports;Preparing annual 990 report;Every other year with next go-round in 2023, retaining an outside accounting service to audit the organization’s books.Monitoring and updating the financial information available about Midtown Family Services on Guidestar, Charity Navigator, Benevity, the Better Business Bureau, our own website midtownfs.org, and other online services such that our Guidestar rating remains Platinum, our Charity Navigator rating remains 90% or higher, our BBB rating remains B+ or higher, and the information on Benevity, our website, and other sites is always current and exemplary.Details that influence work load: Overall check or payment load, at the moment, is about 80 per month, with 55-60 going to landlords providing housing to reentry clients;As reentry clients are typically with Midtown Family Services for 1 year, 11 of 12 payments to individual landlords require no set-up having been scheduled with the original check-request from reentry case managers;3-4 check requests per month are staff requests for reimbursement of mileage;80% of remaining checks or payments are to vendors Midtown Family Services regularly use;Midtown Family Services has 1 grant that requires quarterly invoicing;Midtown Family Services has 2 grants that require semi-annual invoicing;Midtown Family Services has 6 full time employees and 4 part time employees.Experience/Education: BS Degree in Accounting or Finance;5 years experience in accounting roles with increasing responsibilities;Prefer experience in non-profit or educational institution;Familiarity with regulatory filings;Familiarity with nonprofit fund accounting.Job Type: Part-timePay: $30.00 – $35.00 per hourBenefits:Flexible schedulePhysical Setting:OfficeSchedule:Monday to FridayCOVID-19 considerations:MFS follows the guidelines of the County of Santa Clara health officer they stand on any given day. At the moment, staff must be fully vaccinated, wear masks in the presence of clients, and practice social distancing. Clients must wear masks in the office.Education:Bachelor’s (Required)Experience:Nonprofit, education, or government accounting: 1 year (Preferred)Work Location: One location


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